EASTHAM SCHOOL COMMITTEE
Regular Meeting, November 17, 2009
ROLL CALL
For the Committee: Joanna Stevens, Wendy Frazier, Ann Crozier, Laura Freeman
For the Administration: Richard Hoffmann, Hans Baumhauer
Others in Attendance: A member of Eastham FinCom
- CALL TO ORDER/AGENDA CHANGES
Chairman Stevens called the meeting to order at 6:30 p.m. Dr. Hoffmann said he was adding an Executive Session to the agenda to discuss strategy with respect to collective bargaining.
II. CITIZENS SPEAK – No one wished to speak.
III. RECOGNITION
Dr. Hoffmann recognized and congratulated School Nurse, Karen Reichers, for becoming a Nationally Certified School Nurse. This is a voluntary credential which took a lot of time and commitment on Karen’s part. Karen will receive a congratulatory letter from the Superintendent.
IV. PRIORITY BUSINESS
Reorganization
Chair Stevens welcomed new members Ann Crozier and Laura Freeman to the School Committee. She had each member introduce themselves. Ms. Stevens gave a brief explanation of each of the committee vacancies. Sean Frazier requested to be removed as the Finance Committee Liaison. The following subcommittee positions were filled by the passing of unanimous motions: Policy-Sean Fleming; Vice Chair-Sean Fleming; Union #54 Voting Member-Sean Fleming; Union/Region Budget-Ann Crozier; Finance Committee Liaison-Ann Crozier; Selectmen Liaison-Laura Freeman; Payroll Authorizer Alternate-Laura Freeman.
Administrators’ Reports
Superintendent Hoffmann reminded committee members of the MASC workshop to be held this weekend in Hyannis. He is waiting for the MASBO report on the Central Office. He indicated that the principals will be turning in their FY11 budgets on Friday. They have been instructed to level fund all items except salary increases.
FY10 Update
Hans Baumhauer, Nauset Business Manager, reviewed the monthly financial statement. He said all salaries have been encumbered. He reviewed the budget transfers being requested.
A motion was made by Wendy Frazier and seconded by Ann Crozier to approve the budget transfers as presented. The vote was unanimous.
FY11 Budget Planning
Mr. Baumhauer introduced the FY11 budget format. The principals will turn in their proposed budgets on Friday. The committee was directed to email the Business Manager if they have any questions during the budget process. He discussed the cuts made to Circuit Breaker funds. Enrollment figures are determined using the Cohort Survival Ratio Method. Actual numbers provided by Principal Helman are: Kindergarten-28; grade one-35; grade two-37; grade three-32; grade four-44; and, grade five-45. Dr. Hoffmann distributed the budget calendar and explained how the school district will meet the suggested deadlines. The committee also reviewed the FY11 Budget Planning Workshop Agenda that was given to the principals on November 3, 2009.
Eastham School Committee, Regular Meeting, November 17, 2009
The committee commented on how warm the school building continues to be. Mr. Baumhauer explained that the litigation needs to be settled before the contractors can be asked back to be sure all systems are working properly. Mrs. Frazier wondered about the temporary roof repair. Dr. Hoffmann said he would bring an update of building situations to the next meeting. Mr. Baumhauer said he could do “budget process 101” before the next meeting.
V. REPORTS AND INFORMATION
Cape Cod Collaborative – No report.
Transportation Subcommittee
Mr. Baumhauer reminded the committee that the district will be going out to bid for a new bus contract. Dr. Hoffmann met with the Cape Cod Collaborative who now do regular day transportation. They have been given all the information in order to provide a cost estimate to take over our transportation. For bidding purposes, it was suggested breaking up the different aspects of transportation such as regular day, special education, field trips, and athletic trips.
Joint Meeting
Dr. Hoffmann reminded the committee about the Joint meeting to be held at the Middle School on December 3rd. There are several new policies that need to be voted. He would be giving his “first 100 days” report, discussing the Superintendent’s evaluation format, FY11 budget, and the ethics commission course and test.
VI. APPROVAL OF MINUTES
The approval of the minutes of October 20, 2009 were postponed to the December meeting.
VII. EXECUTIVE SESSION
At 7:50 p.m., Ms. Stevens said an executive session was being called to discuss strategy with respect to collective bargaining. No action will be taken at the conclusion of the executive session. A motion was made by Ann Crozier and seconded by Laura Freeman and voted unanimously by roll call vote to go into Executive Session. Roll call vote: Ann Crozier-aye; Laura Freeman-aye; Wendy Frazier-aye; Joanna Stevens- aye.
VIII. PAYMENT OF BILLS
IX. ADJOURNMENT
It was moved, seconded, and voted unanimously to adjourn at 8:05 p.m.
Respectfully submitted,
Marcia M. Templeton, Secretary
Eastham School Committee
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